Privacy Policy

As of January 2023

I. Identity and contact details of the data controller

The data controller responsible in accordance with the purposes of the General Data Protection Regulation (GDPR) of the European Union and other data protection regulations is:

Alpha Ordinatum GmbH
Harrlachweg 1
68163 Mannheim
Deutschland

+49 (0) 621 | 490812-0

info@alpha-ordinatum.de
https://alpha-ordinatum.de</a

II. Contact details of the data protection officer

The designated data protection officer is:

Alpha Ordinatum GmbH
Harrlachweg 1
68163 Mannheim

Tel.: +49 621 490812-0
E-Mail: datenschutz@alpha-ordinatum.de
www.alpha-ordinatum.de

III. General information on data processing

1. Scope of processing personal data

In general, we only process the personal data of our users to the extent necessary to provide a functioning website with our content and services. The regular processing of personal data only takes place with the consent of the user. Exceptions include cases where prior consent cannot be technically obtained and where the processing of the data is permitted by law.

2. Legal basis for data processing

Where consent is appropriate for processing personal data, Art. 6 (1) (1) (a) GDPR serves as the legal basis to obtain the consent of the data subject for the processing of their data.

As for the processing of personal data required for the performance of a contract of which the data subject is party, Art. 6 (1) (1) (b) GDPR serves as the legal basis. This also applies to processing operations required to carry out pre-contractual activities.

When it is necessary to process personal data in order to fulfil a legal obligation to which our company is subject, Art. 6 (1) (1) (c) GDPR serves as the legal basis.

If vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) (1) (d) GDPR serves as the legal basis.

If the processing of data is necessary to safeguard the legitimate interests of our company or that of a third party, and the fundamental rights and freedoms of the data subject do not outweigh the interest of the former, Art. 6 (1) (1) (f) GDPR will serve as the legal basis for the processing of data.

3. Data removal and storage duration

The personal data of the data subject will be erased or restricted as soon as the purpose of its storage has been accomplished. Additional storage may occur if this is provided for by the European or national legislator within the EU regulations, law, or other relevant regulations to which the data controller is subject. Restriction or erasure of the data also takes place when the storage period stipulated by the aforementioned standards expires, unless there is a need to prolong the storage of the data for the purpose of concluding or fulfiling the respective contract.

IV. Rights of the data subject

When your personal data is processed, you are a data subject within the meaning of the GDPR and have the following rights:

1. Right of access (Art. 15 GDPR)

You may request the data controller to confirm whether your personal data is processed by them.

If such processing occurs, you can request the following information from the data controller:

1. 1. • Purposes of processing
   2. • Categories of personal data being processed.
   3. • Recipients or categories of recipients to whom the personal data have been or will be disclosed.
   4. • Planned storage period or the criteria for determining this period
   5. • The existence of the rights of rectification, erasure or restriction or opposition.
   6. • The existence of the right to lodge a complaint with a supervisory authority.
   7. • If applicable, origin of the data (if collected from a third party).
   8. • If applicable, existence of automated decision-making including profiling with meaningful information about the logic involved, the scope and the effects to be expected.
   9. • If applicable, transfer of personal data to a third country or international organization.

2. Right to rectification (Art. 16 GDPR)

You have a right to rectification and/or modification of the data, if your processed personal data is incorrect or incomplete. The data controller must correct the data without delay

3. Right to the restriction of processing (Art. 18 GDPR)

You may request the restriction of the processing of your personal data under the following conditions:

1. 1. • If you challenge the accuracy of your personal data for a period that enables the data controller to verify the accuracy of your personal data.
   2. • The processing is unlawful, and you oppose the erasure of the personal data and instead request the restriction of their use instead.
   3. • The data controller or its representative no longer need the personal data for the purpose of processing, but you need it to assert, exercise or defend legal claims; or
   4. • If you have objected to the processing pursuant and it is not yet certain whether the legitimate interests of the data controller override your interests.

4. Right to erasure („Right to be forgotten“) (Art. 17 GDPR)

If you request from the data controller to delete your personal data without undue delay, they are required to do so immediately if one of the following applies:

1. 1. • Personal data concerning you is no longer necessary for the purposes for which they were collected or processed.
   2. • You withdraw your consent on which the processing is based pursuant to and where there is no other legal basis for processing the data.
   3. • You object to the processing of the data and there are no longer overriding legitimate grounds for processing, or you object pursuant to Art. 21 (2) GDPR.
   4. • Your personal data has been processed unlawfully.
   5. • The personal data must be deleted to comply with a legal obligation in Union law or Member State law to which the data controller is subject.
   6. • Your personal data was collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

The right to deletion does not exist if the processing is necessary

1. 1. • to exercise the right to freedom of speech and information;
   2. • to fulfil a legal obligation required by the law of the Union or Member States to which the data controller is subject, or to perform a task of public interest or in the exercise of public authority delegated to the representative.
   3. • for reasons of public interest in the field of public health.
   4. • for archival purposes of public interest, scientific or historical research purposes or for statistical purposes.
   5. • to enforce, exercise or defend legal claims.

5. Right to data portability

You have the right to receive your personal data given to the data controller in a structured and machine-readable format. In addition, you have the right to transfer this data to another person without hindrance by the data controller who was initially given the data, if:

6. Right to object

For reasons that arise from your particular situation, you have, at any time, the right to object to the processing of your personal data pursuant to Art. 6 (1) (1) (e) or 6 (1) (1) (f) GDPR; this also applies to profiling based on these provisions.

If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data in regard to such advertising; this also applies to profiling associated with direct marketing.

7. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority if you consider that the processing of personal data concerning you infringes the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.
A list, of the locally competent supervisory authorities in Germany can be found on the website of the Federal Commissioner for Data Protection at the following link: https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html

You have the right to lodge a complaint about the processing of your personal data with a data protection supervisory authority.
Austrian Data Protection Authority
Barichgasse 40-42
1030 Vienna

Phone: +43 1 52 152-0
E-mail: dsb@dsb.gv.at

V. Contact via Email

1. Description and scope of data processing

You can contact us via the email address provided on our website. In this case the personal data of the user transmitted with the email will be stored.

The data will be used exclusively for the processing of the conversation.

2. Purpose of data processing

If you contact us via email, this also constitutes the necessary legitimate interest in the processing of the data.

3. Legal basis for data processing

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) (f) GDPR. Our legitimate interest is to optimally answer your request that you send by e-mail.

If the purpose of the email contact is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) (b) GDPR.

4. Duration of storage

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation ends when it can be concluded from the circumstances that the matter in question has been conclusively resolved.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Objection and removal

The user has the possibility to withdraw consent to the processing of their personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time.

Falls Sie eine Einwilligung zur Verarbeitung Ihrer Daten erteilt haben, können Sie diese jederzeit widerrufen. Ein solcher Widerruf beeinflusst die Zulässigkeit der Verarbeitung Ihrer personenbezogenen Daten, nachdem Sie ihn gegenüber uns ausgesprochen haben. Über Ihren Widerspruch können Sie uns unter folgenden Kontaktdaten informieren: Alpha Ordinatum GmbH, Harrlachweg 1, 68163 Mannheim, datenschutz@alpha-ordinatum.de, siehe auch unter Impressum.

In this case, all personal data stored while establishing contact will be deleted.

VI. Contact form

1. Description and scope of data processing

A Contact form is available on our website, which can be used for electronic contact. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored.

When sending the message the following data will also be stored:

1. 1. • Email address
   2. • Last name
   3. • First name
   4. • IP address of the user’s device
   5. • Date and time of contact
   6. • Betreff, Nachricht

2. Purpose of data processing

The processing of the personal data from the input mask as well as if you contact us by mail serves us exclusively for the purpose of establishing contact.

The other personal data processed during the sending process serve to prevent misuse of the Contact form and to ensure the security of our information technology systems.

3. Legal basis for data processing

The legal basis for the processing of data transmitted while sending an email is Art. 6 (1) (1) (f) GDPR. Our legitimate interest is to provide you with the best possible response to the request you send to us via the contact form. If the purpose of the email contact is to conclude a contract, the additional legal basis for the processing is Art. 6 (1) (1) (b) GDPR.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the input mask of the Contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation ends when it can be inferred from the circumstances that the facts in question have been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Objection and removal

If the user contacts us via the input mask in the contact form or via e-mail, the user can object to the storage of his or her personal data at any time.

Falls Sie eine Einwilligung zur Verarbeitung Ihrer Daten erteilt haben, können Sie diese jederzeit widerrufen. Ein solcher Widerruf beeinflusst die Zulässigkeit der Verarbeitung Ihrer personenbezogenen Daten, nachdem Sie ihn gegenüber uns ausgesprochen haben. Über Ihren Widerspruch können Sie uns unter folgenden Kontaktdaten informieren: Alpha Ordinatum GmbH, Harrlachweg 1, 68163 Mannheim, datenschutz@alpha-ordinatum.de, siehe auch unter Impressum.

In this case, all personal data stored while establishing contact will be deleted.

VII. Hosting

The website is hosted on servers of a service provider commissioned by us.

Our service provider is:

STRATO AG, Pascalstraße 10 , 10587 Berlin, Germany

The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The stored information is:

1. 1. • Browser type and version
   2. • Used operating system
   3. • Referrer URL
   4. • Hostname of the accessing computer
   5. • Time and date of the server request
   6. • IP address of the user’s device

This data will not be merged with other data sources. The data is collected on the basis of Art. 6 (1) (1) (f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of his website – and server log files are therefore recorded.

The server of the website is geographically located in Germany.

VIII. Usage of Plugins

We use plugins for various purposes. The plugins used are listed below:

Use of Contact Form 7

1. Scope of processing of personal data

We use the WordPress plugin Contact Form 7 of RockLobster LLC, Sakai 810-0001 Fukuoka Prefecture Chuo-ku Tenjin 1-chome 8-1, Fukuoka City Hall, Japan (Hereinafter referred to as RockLobster) for the administration of contact forms on our online presence. The data entered in the form will be transferred by email. This allows personal data to be stored and evaluated, in particular the user’s activity (in particular which pages have been visited and which elements have been clicked on) and device and browser information (in particular the IP address and the operating system). Data can be transferred to RockLobster servers in Japan. With regard to Japan, there is a European Union adequacy decision. You can find it here:
https://eur-lex.europa.eu/legal-content/DE/TXT/?uri=OJ:L:2019:076:TOC
Further information about the collection and storage of data by Contact Form 7 can be found here:
https://contactform7.com/privacy-policy/

2. Purpose of data processing

The use of the Contact Form 7 Plugins serves the improvement of the user friendliness of our online presence. We use this plug-in to easily create, integrate and present contact forms in an appealing way.

3. Legal basis for the processing of personal data

The legal basis for the processing of personal data is the user’s given consent in accordance with Art. 6 (1) (1) (a) GDPR.

4. Duration of storage

Your personal information will be stored for as long as is necessary to fulfill the purposes described in this Privacy Policy or as required by law, e.g. for tax and accounting purposes.

5. Possibility of revocation of consent and removal

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the revocation.
You can prevent Contact Form 7 from collecting and processing your personal data by preventing the storage of third-party cookies on your computer, by using the „Do Not Track“ feature of a supporting browser, by disabling the execution of script code in your browser, or by installing a script blocker such as NoScript (https://noscript.net/) or Ghostery (https://www.ghostery.com) in your browser.\For more information about opting out of Contact Form 7 and opting out of its use, please visit:
https://contactform7.com/privacy-policy/

This privacy policy has been created with the assistance of DataGuard.